Privacy Policy of Isolta Oy

Updated 22 July 2014

Personal Data File and the Controller

Name of the File:

User Register of Isolta Oy

Controller:

Isolta Oy
Business Identity Code: 1854047-8,
Address: Kaisaniemenkatu 6 A, 00100 Helsinki, Finland
Phone: +358 0207 181 710
E-mail: info@isolta.com
Contact Person: Mikko Ilomäki (e-mail: mikko.ilomaki@isolta.com)


We care for your privacy

Isolta Oy (“Isolta”) respects your privacy. Therefore, we comply with the applicable laws and do not process our clients’ or other persons’ personal data without the data subjects’ consent or other lawful ground for processing. We only process such personal data which is necessary for taking care of the relationship between us and our client, to provide high quality services or for development of our operations.

This Privacy Policy is applied to processing of personal data concerning the users (“User”, “Users”) of services provided by Isolta. The Privacy Policy describes the relevant principles and purposes of processing of personal data by Isolta. The Users can be Isolta’s clients or representatives of client companies. We remind you that our services may contain links to websites and services of third parties. These websites or services are subject to their own privacy policies. Isolta does not take any responsibility of third parties’ privacy policies or processing of personal data in third parties’ operations. We recommend paying attention to respective privacy policies in force and applied to processing of personal data at the time in question.

Categories and sources of personal data

Personal data means any information on a private individual and any information on his/her personal characteristics or personal circumstances, where these are identifiable as concerning him/her or the members of his/her family or household. Isolta may process the Users’ personal data to provide services. The personal data is stored and processed in Isolta’s User register.

As a rule, the personal data processed by Isolta is provided by the Users themselves in context of using the services. Isolta stores the data a User himself/herself provides upon signing up for the service, making an order or using the service. In this context Isolta may request a User to provide data relating to the client company and the User, the name of a contact person and contact information such as mail address, e-mail address and phone number. In addition, Isolta collects information on the use of the services and the communication between Isolta and a User. Data concerning the use of the services may concern information related to the use of user interfaces or user activity in the services.

The purpose of the processing of personal data

Processing of personal data in Isolta’s User Register is primarily based on client relationship between a User and Isolta or consent given by a User to process the data he/she has provided. By signing up for the service or providing his/her data a User consents to processing of the User’s personal data by Isolta for the purposes and to the extent set out in this Privacy Policy.

The personal data stored in Isolta’s User Register may be used to provide services, to manage the client relationship and communication as well as for marketing by mail, e-mail and telephone. The personal data may also be used to analyze the market, Users and services for the purpose developing the quality of the services.

Isolta may use subcontractors when providing its services. When necessary and to the extent required for the successful provision of the services, personal data may be transferred to a third party Safe Harbor -certified service provider located in the U.S. For more information about the Safe Harbor framework developed by the U.S. Department of Commerce and the EU Commission and the related principles concerning processing of personal data, please see here.

Communication of personal data to third parties

Isolta does not communicate the Users’ personal data to third parties without a User’s consent or an obligation based on law or a need to defend the legitimate interests of Isolta in accordance with the law.

Quality of data

In accordance with its reasonable possibilities, Isolta aims at taking care of the quality of personal data processed by it. Isolta rectifies, erases or supplements possibly erroneous, unnecessary, incomplete or obsolete data processed in the User Register at its own initiative or at the request of the data subject concerned. However, a User is responsible for the validity and quality of the personal data he/she provides. A User also is responsible for notifying Isolta of any possible changes in the personal data provided by the User. The User is recommended to contact the contact person provided in this Privacy Policy to correct any possibly erroneous data.

Data Security

Isolta has carried out the technical and organizational measures necessary for securing personal data against unauthorized access, against accidental or unlawful destruction, manipulation, disclosure and transfer and against other unlawful processing. The manual data is stored in locked facilities. Access to automatically processed data is limited by user rights and passwords within the organization of Isolta and the personal data is secured by appropriate data security methods.

Cookies

Cookies are files which are received and transmitted by a User’s device when the User is using Isolta’s service. Isolta may use cookies and similar techniques to provide services, to improve their quality and to enhance the user experience. By using our services and consenting to the use of cookies in his/her internet browser settings a User consents to the use of cookies by Isolta. The User may prohibit the use of cookies by changing the browser settings. This may, however, affect the user experience of the services.

User Rights

A User has the right to prohibit Isolta to process personal data for purposes of direct advertising, distance selling, other direct marketing, market research and opinion polls. Isolta recommends the Users to notify the contact person provided in this Privacy Policy of such possible prohibitions in writing.

A User has the right to access the data on him/her in the User Register and upon request, obtain a copy of the data. Such request shall include information that is necessary for retrieving the data and shall be made using a personally signed document which can be addressed to the contact person provided in this Privacy Policy.

Changes to the Privacy Policy

Isolta may amend this Privacy Policy and the related information. Isolta recommends that the Users regularly access the Privacy Policy to obtain knowledge of any possible changes to it. Isolta aims to inform the Users of possible changes by using reasonable and available channels.